APPLICATION FOR EXHIBITION

Application for sponsorship and/or exhibition should be made in writing with the attached Booking Application Form to:

Institute of Acoustics , Chinese Academy of Sciences.

21 Beisihuanxilu Road , Haidian District, Beijing , P.R. China, 100080

http://www.ioa.ac.cn

Contact:

Web: www.wespacx.org

Email: wespacx@mail.ioa.ac.cn

A contract with the terms of payment will be sent to you for completing upon your application.

TERMS OF PAYMENT

50% with signed contract

50% to be paid, latest by July. 30, 2009

METHOD OF PAYMENT

Option 1: Payment by bank transfer

Beneficiary: Dynasty International Travel Co., Ltd
Account name: Industrial And Commercial Bank of China Limited, Beijing Municipal Branch Xindongan Sub. Branch
Account No.: 0200236319000047124

Swift Code: ICBKCNBJBJM
 

Intermediary Bank's Name: JPMORGAN CHASE， NEW YORK BRANCH， NEW YORK
Swift Code: CHASUS33

Address of the Bank:  No. 257. Wangfujing Avenue , Dongcheng District, Beijing , China

Bank charges are the responsibility of the payee and should be paid at source in addition to the rental fees.

Please write your name and “WESPAC  X  2009” on your bank transfer.

Bank charges are the responsibility of the payee and should be paid at source in addition to the rental fees.

Option 2: Payment by credit card

Please complete your credit card details on the online booking form (will be available soon) in the Congress website providing a secure direct link to the bank account of Congress Secretariat. Please note that only VISA and MASTERCARD are accepted.

CANCELLATION POLICY

Cancellation must be made in writing to:

Institute of Acoustics , Chinese Academy of Sciences.

21 Beisihuanxilu Road , Haidian District, Beijing , P.R. China, 100080

http://www.ioa.ac.cn

Contact:

Web: www.wespacx.org

Email: wespacx@mail.ioa.ac.cn

The organizers will keep:

10% of the agreed sponsorship amount, if the cancellation is made latest by May. 30, 2009, and refund the rest after the Congress.

50% of agreed sponsorship amount, if the cancellation is made between Jun 01 and July. 30, 2009 and refund the rest after the Congress.

No refund will be made, if cancellation is made on and after Aug. 01. 2009

EXHIBITION BOOTHS

The floor plans of exhibition area at the Congress venue (BFH) are here attached. There are 12 booths.

Shell Scheme Booth or Booth Space

The minimum exhibit unit = 6 sqm (3 x 2)

The rates of the booth are listed as following:

Shell Scheme Booth price includes:

1 Table, 2 chairs, 1 waste paper basket, 220V electric power supply with a tripe plug, 1 spotlight per 3 sqm, company name and logo on the booth entrance, one free registration with congress materials, coffee breaks, lunch, opening & closing ceremonies, welcome cocktail

Any extras required will be charged separately. The list of extra material such as carpenter work for special booth design, decoration, flowers, shelves, cupboard, display material, refrigerator, extra lighting ect. Is available upon request.

The company name & logo to be put on the booth entrance should be sent to the Congress Secretariat latest by JUly.30, 2009.

Booth Allocation

Booth will be allocated on “first come, first served” basis. The organizer keeps the right to make any changes at their own discretion prior to the start of the mounting of the exhibition should exceptional circumstances require as such. The exhibitor shall not claim for compensation as a result of the changes.

Installation and Removal

The installation and removal of the exhibits and booths must be completed in accordance to the schedule stipulated by the organizer. Exhibitors shall inform the organizer regarding any loss. Which may be caused by delay or damage to the exhibition area.

Coordination of Exhibits with Organizer

Exhibitors shall provide descriptions of their exhibit before the construction of the booths and ensure compliance with regulations and restrictions on booth design and activity. Exhibitors shall also agree to provide the organizer with the necessary information facilitating the overall promotion of the organizer.

Insurance, Security & Safety

Exhibitors are required to subscribe an all-risk insurance policy for all equipment and products to be used during the exhibition period as well as during set – up and dismantling. The organizer shall not be held responsible for any loss, theft or damage to any articles belonging to the exhibitor.

In accordance with the local fire and safety regulations, materials used in the booth and display construction must be fire proof. The organizer shall reserve the right to limit any constructions or demonstrations presenting a potential safety hazard.

Use of Exhibition Space

Exhibitors are bound to exhibit only the announced products and to employ competent staff during the open hours of the exhibition hours of the exhibition. The exhibitor’s activities shall be confined within the limits of the exhibition booth. The exhibit will be consistent with the theme of the exhibition and the organizer reserves the right to restrict exhibits, which may divert from the general character of the exhibition.